Document Security

Proven Protection For Confidential Data, Device Access And Network Safeguards

As MFPs and printers become parts of organizations’ integrated document workflows and business processes, security becomes a serious concern. Securely managing business and user data is critical for corporations to be successful. Sharp addresses these concerns by providing a suite of integrated security features designed to help protect your information and document assets.

Physical Security Threats

Typically, MFPs are located in areas accessible by multiple people. Unauthorized personnel can potentially access corporate networks when devices are not fully protected. In addition, any information stored on a local desktop computer or a server can be printed without authorization. Meanwhile, at the device, confidential information can be accidentally or even purposely copied from stored documents, taken from the output tray or faxed without authorization.

Network Security Threats

Unsecured access to a company’s stored data makes it vulnerable to being stolen or altered. In the worst case, a user from the outside can obtain confidential information, unleash a Denial of Service (DOS) attack, or even place a virus on the device via a network or a phone line. Through a fax line, or corporate LAN, communications could be intercepted or sent without permission anywhere in the world. Even MFP data stored on a hard disk drive or in memory could be compromised or stolen if not protected.

Security Downloads

IT Reference Guide

Sharp Security Suite Brochure

Sharp Network Security Infographic

Sharp Security Suite

Sharp helps IT administrators and organizations achieve optimal document security through the Sharp Security Suite. The Sharp Security Suite is effective at helping prevent unauthorized access to your network and your most confidential information. Sharp MFPs utilize a multi-layered approach for protection—providing exceptional and extensive control over the users, devices, ports, protocols and applications that access Sharp MFPs on your network.

The Sharp Security Suite includes:

Sharp MFP standard security features
Sharp’s Data Security Kit (Commercial and Common Criteria Certified versions)
Print driver security features
Sharp OSA technology-enabled security applications

Sharp Data Security

Protect your organization’s critical and confidential data assets with Sharp’s multi-layered approach to security that includes an extensive set of standard security features and optional Data Security Kits (DSKs).

Standard MFP security coupled with optional DSK security protects and controls the major MFP systems and subsystems (print, copy, scan, fax jobs, network settings, memory components, local user interface). The Sharp data encryption method uses the 256*-bit Advanced Encryption Standard (AES) algorithm on all data before it is written to RAM and the hard disk drive. It also provides overwriting routines (up to 7-times overwrite) to ensure that all information is virtually irretrievable by unauthorized users. In addition, an End-Of-Lease feature ensures that all data is erased before returning, or relinquishing control of the MFP.

* Encryption level varies per model.

View DSK Reference Chart

Sharp Network Interface

Threats to data and information can result from unauthorized access to the MFP or printer, or by various forms of malicious network intrusion attempts and hacks. Sharp MFPs’ intelligent network interface provides an extensive set of access and network control security features designed to prevent these threats as well as document improper device access.

Access Control Security
Data And Information Security
Network Security
Fax Security
Audit Trail Security
Document Security

Security Standards

Sharp MFPs provide significant and robust control over information access, transmission and tracking to facilitate compliance with stringent mandates. Sharp can help your organization meet the information security requirements found in the Private Sector and Corporate Organizations as well as Public Sector and Government Organizations.